22-1098 EASD 131 - 2023 Roof Replacement Projects
Prebid Date2/16/23 10:00am
Bid Date3/1/23 10:00am
Company & Contacts
Cordogan Clark & Associates
Susan Dralle 630-896-4678
310 Seminary Avenue, Aurora,IL 60505
A. East Aurora School District (hereinafter referred to as the Owner) will receive bids for the
following project until 10:00 A.M. CST, local time, on March 1, 2023 at 310 Seminary
Avenue, Aurora, IL 60505
Project #221098 – 2023 Roof Replacements Projects – Allen Elementary, Beaupre
Elementary, Hermes Elementary, Oak Park Elementary, Cowherd Middle school, and
Simmons Middle School
B. Bids will be publicly opened and read at the time and location noted above.
C. Contract Documents may be obtained by Bidding Contractors from Vesco Reprographics
630-896-2115 or http://www.cordoganclarkplanroom.com, on or after, February 14, 2023.
D. All bids must be accompanied by a Bid Security in the form of Bid Bond in the amount of
10% of the Base Bid (plus additive alternates) made payable to the Owner.
E. A mandatory pre-bid conference will be conducted remotely via Microsoft Teams on
February 16, 2023 at 10:00 am. See Section 002513 “Prebid Meetings” for to access the
F. Pre-bid walk-throughs will be held by appointment only, between the dates of February20
G. For site access after the pre-bid meeting, contact Chris Allen firstname.lastname@example.org
H. All bidders are required to visit the sites. The project sites are available for inspection on a
limited basis after the mandatory pre-bid meeting.
I. The Contractor shall pay, if applicable, not less than the prevailing rate of wages as
established, to all laborers, workmen and mechanics in the performance of Work under this
Contract in accordance with “An Act regulating wages of laborers, mechanics and other
employed under contracts of Public Works.” 820 ILCS 130/1 et seq.
J. The Owner reserves the right to reject any and all bids, to waive any informality in bidding,
or accept the bid that, in his opinion, will serve his best interests.
K. This Notice is written in the name of the Owner by Cordogan Clark & Associates, Inc.
1.1 PREBID MEETING
A. Architect will conduct a Prebid meeting as indicated below:
1. Meeting Date: February 16, 2023.
2. Meeting Time: 10:00 a.m., local time.
3. The meeting will be conducted remotely via Microsoft Teams. Microsoft Teams can be
downloaded here: https://teams.microsoft.com/downloads
B. Attendance: Bidders please send the architect an email address to be used for the video
conference pre-bid meeting. Send email addresses to: email@example.com
Once the architect receives the email, an invitation to a Microsoft Teams meeting will be sent to
that email address. This will allow the bidder to electronically access the meeting via phone or
computer. Microsoft Teams Meeting: The call in number is 1-708-298-4485, Conference
ID 792 215 524#
1. Prime Bidders: Attendance at Prebid meeting is mandatory.
2. Subcontractors: Attendance at Prebid meeting is recommended.
3. Notice: Bids will only be accepted from prime bidders represented on Prebid Meeting
C. Bidder Questions: Submit written questions to be addressed at Prebid meeting minimum of two
business days prior to meeting.
D. Agenda: Prebid meeting agenda will include review of topics that may affect proper preparation
and submittal of bids, including the following:
1. Procurement and Contracting Requirements:
a. Advertisement for Bids.
b. Bidder Qualifications.
e. Bid Security.
f. Bid Form and Attachments.
g. Bid Submittal Requirements.
h. Bid Submittal Checklist.
i. Critical Path Method schedule
j. Notice of Award.
2. Communication during Bidding Period:
a. Obtaining documents.
b. Access to Project Web site.
c. Bidder’s Requests for Information.
d. Bidder’s Substitution Request/Prior Approval Request.
3. Contracting Requirements:
b. The General Conditions.
c. The Supplementary Conditions.
d. Other Owner requirements.
4. Construction Documents:
a. Scopes of Work.
b. Temporary Facilities.
c. Use of Site.
d. Work Restrictions.
e. Alternates, Allowances, and Unit Prices.
f. Substitutions following award.
a. Project Schedule.
b. Contract Time.
c. Other Bidder Questions.
6. Site/facility visit or walkthrough.
7. Post-Meeting Addendum.
E. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes
to attendees. Minutes of meeting are issued as Available Information and do not constitute a
modification to the Procurement and Contracting Documents. Modifications to the Procurement
and Contracting Documents are issued by written Addendum only.
1. Sign-in Sheet: Minutes will include list of meeting attendees.
2. List of Plan holders: Minutes will include list of plan holders.