20339 - Mutual Ground Portico Renovation Project

ADVERTISEMENT FOR PUBLIC BID NOTICE
PORTICO RENOVATION PROJECT, FOR NON-PROFIT EMERGENCY SHELTER FACILITY 418 OAK AVE, AURORA, ILLINOIS
60506

Sealed bids will be received and contract awarded for the restoration of the historic portico on
the main emergency shelter building for Mutual Ground, Inc. as indicated in the Information to
Bidders external renovation project and subject to Mutual Ground’s right to reject any bids. Sealed
bids will be received up until 3:00 PM, local time, Thursday, September 23, 2021 at the office of
the Executive Director of Mutual Ground, Inc., 418 Oak Ave, Aurora, IL 60506. The bids will be
publicly opened and read aloud at that time.

The project work includes, but is not limited to: documentation of existing layout of historic
items, demolition of deteriorated elements, installation of new substructure, and restoration of
historic portico. Bid packets and plans will be available beginning Wednesday, September 8, 2021. Please contact Vesco Reprographic, 1351 Aucutt Road, Montgomery, IL 60538 at 630-896-2115 or via www.vescoplanroom.com. Plans will be available digitally to view or download. A non-refundable fee of $25.00 will be charged to download each plan set and project manual. If the contractor prefers a printed plan set and project manual then a non-refundable fee of $40.00 will be charged per set. All addendum and associated Bid Documents shall be issued through the Vesco Plan Room.Reasonable accommodations will be made for persons with disabilities or those that are unable to
access or utilize the online tool by contacting Joy Cox at jcox@mutualground.org.

An Inspection for Bidding at 418 Oak Ave, Aurora, IL 60506, will be held at 11:00 AM, local time,
Tuesday, September 14, 2021. Mutual Ground representatives will be present at the inspection. It is mandatory that all bidders attend this inspection meeting to be considered for the contract award.

All contractor questions to be submitted by 5:00 PM, local time, Sunday, September 19. A final
addendum will be issued by the architect no later than 5:00 PM, local time, Monday, September 20,
2021 addressing all received questions.

Award of the contract shall be contingent upon the Bidder’s ability to comply with the following:
This is a federally-assisted project and Davis-Bacon (DBRA) prevailing wage requirements will be
strictly enforced. Federal Labor Standards Provisions HUD-4010 will be incorporated into the
successful Bidder’s contract. Contractors, including all subcontractors, must be eligible to participate. The successful bidder shall comply with all regulations of the Community Development
Block Grant Program of the City of Aurora, State of Illinois.Sufficient proof of liability and workman’s compensation insurance coverage must be furnished to satisfy requirements of Mutual Ground. Mutual Ground encourages minority, women and/or
disabled-owned contractors to submit bids.

A bid bond or a certified check payable to Mutual Ground for 5% of the bid price is required with
the bid presented. A 100% performance and payment bond will be required from the successful bidder. Note that the prospective bidder awarded the bid will be responsible for obtaining permits from the City of Aurora which includes a Certificate of Appropriateness and building permits where
applicable.

Mutual Ground, Inc. reserves the right to reject any or all bids and to waive any technicality,
informality or irregularity in the bids received. Mutual Ground further reserves the right in its
discretion to award the project to the most responsible Bidder whose offer best responds in
quality, fitness and capacity to the requirements of the proposed work or usage and the best
interest of Mutual Ground.

Michelle Meyer
Executive Director
www.mutualground.org